Privacy Policy

1. Controller & contact

The data controller for www.mindedfilms.com is © Minded Films SL (“MINDED FILMS”). For privacy-related requests, contact: barcelona@mindedfilms.com.

2. Purposes and legal bases

We may process personal data for the following purposes:

• Responding to enquiries and requests (email/forms) and maintaining professional communications. Legal basis: legitimate interests and/or steps prior to contract (Art. 6(1)(f) and 6(1)(b) GDPR).
• Project discussions and submissions (e.g., decks, scripts, dossiers, loglines) shared for professional evaluation. Legal basis: legitimate interests and/or steps prior to contract.
• Supplier/partner relationship management (crew, vendors, advisors). Legal basis: contract and/or legitimate interests.
• Compliance and legal obligations (accounting, regulatory, security). Legal basis: legal obligation (Art. 6(1)(c) GDPR).
• Marketing communications to industry contacts (only where lawful and with appropriate opt-out). Legal basis: consent or legitimate interests depending on context and applicable rules.

3. Categories of data

Depending on the interaction, we may process:

• Identification and contact data: name, email, company, role, country, phone (if provided).
• Professional information: messages, production briefs, project materials submitted voluntarily.
• Technical data: limited device/browser data and logs for security and performance (see Cookie Policy).

Please avoid sending unnecessary sensitive personal data. If you include third-party personal data in materials, you confirm you are authorised to share it.

4. Data sources

• Data you provide directly (email, forms, messages, submissions).
• Business contact data shared in the course of professional relationships.
• Limited technical data generated automatically when browsing the Website (see Cookie Policy).

5. Recipients, processors & transfers

We may share data with trusted service providers acting as processors (e.g., hosting, email, security, analytics where enabled) strictly for operating and protecting the Website and managing communications.

We do not sell personal data. We may disclose data if required by law, court order, or to protect rights and security.

6. Retention periods

We retain personal data only for as long as necessary for the purposes described above:

• Enquiry communications: for the time needed to manage the request and reasonable follow-up.
• Business relationship records: for the duration of the relationship and applicable limitation periods.
• Legal/compliance data: as required by applicable law.

7. Your rights

You may exercise rights of access, rectification, erasure, restriction, objection, and (where applicable) data portability. To exercise your rights, email barcelona@mindedfilms.com.

You also have the right to lodge a complaint with your local supervisory authority or the Spanish data protection authority (AEPD), where applicable.

8. Security

We apply technical and organisational measures appropriate to the nature of the data and risks, including access controls and monitoring designed to protect confidentiality and integrity.

9. Cookies

For information about cookies and how to manage preferences, see our Cookie Policy.

10. Updates to this policy

We may update this Privacy Policy to reflect legal or operational changes. The “Effective date” at the top indicates when this version applies.